NOW BOOKING FALL 2022

FREQUENTLY ASKED QUESTIONS

Find quick answers to the most commonly asked questions we’ve received regarding our services.

LAST UPDATED SEPTEMBER 25TH, 2022  |  6:15 PM

GENERAL

Yes, of course. We highly encourage you to bring your own snacks! 

In case you don’t feel like packing up snacks for your event, we’ve partnered up with other small local businesses in the area to be able to provide you with: 

a) delicious charcuterie boards

b) chocolate-dipped strawberries

c) Vanilla Tarts (heart-shaped, number-shaped, or letter-shaped)

d) homemade cupcakes to match your picnic vibe

e) custom-made baked cookies to match your theme

f) custom cake pops

g) and many other treats! 🙂

We’ve been helping the Northern Virginia/DC community celebrate:

Luxe Birthdays, Bridal Showers, Baby Showers, Corporate events, Branded events, Anniversaries, Sunday Brunches, Surprise Marriage Proposals, Date nights, Milestones, and even micro-weddings/elopements.

We also help you celebrate Mother’s Day, Father’s Day, and any other holiday in style- We can do it all for you!

Checking our current / up to date availability is super simple! 

Simply browse and find your preferred package, click the button “Book Package Now”, then our up-to-date calendar will pop up on your screen with our available dates. 

If your date is grayed out then it means that it is unavailable. If it is in blue, click on it, and you will find the available time slots we have!

If you wish to choose a different start time, feel free to email us and we can check availability for you!

It’s that easy! 🙂

All bookings made 5 or less than 5 days prior to your event date will incur a $30.00 late-booking fee.

Please note: we require a 7-day advance notice for picnics for two and a 4-week advance notice for small + large party bookings. 

 

If you do not agree with our last-minute booking policy, please do not book with us.

We are currently serving Herndon, Reston, Sterling, Ashburn, Chantilly, Centreville, Vienna, Leesburg, and Aldie VA! 

If your preferred location is not mentioned above, a small travel fee will incur. ($1.00 per extra mile that we travel if further than 20 miles from ZIP code 20147). 

We have traveled all the way from Leesburg, VA to Washington, DC! We can travel anywhere for you.

More unanswered questions? Email us today at dreamypicnicva@gmail.com

As the weather gets warmer, our calendar is starting to fill up quickly. In order to make sure that we are available for your event date, we recommend booking as early as possible.

Parties of 2 guests require at least a 1-week advance notice. Parties of 7 guests and under require at least a 4-week advance notice to be able to best accommodate. Parties over 7 guests must be booked at least 1 month in advance so that we have enough time to source all items and connect with all vendors that may be needed for your event.

Sometimes we are able to accommodate last-minute requests (picnics for two guests only)- simply e-mail us to chat and find out!

SURPRISE MARRIAGE PROPOSALS: We highly recommend you reach out to us at least 2 months in advance if you are thinking of proposing with DreamyPicnic. If you need a helping hand with the coordination of your proposal day, check out our “Picnic Proposal” Package featuring The Local Proposal! Check out what is included in the package by clicking the link below:

PROPOSAL COORDINATION SERVICES

Further questions? Email us at dreamypicnicva@gmail.com

We understand how unpredictable the weather can be. Here are the two options we offer if there is bad weather on your event date:

  1. We can move your picnic indoors (your living room/or any other covered space you may have available)

OR

 2. We can reschedule to a better date that fits both of our schedules.

If the weather is not looking good the day of, and the client does not have an indoor space available, we reserve the right to reschedule your picnic to a better date to avoid damage to our equipment.

We are a husband and wife run business – Our schedule makes it hard for us to jump on the phone, but we are glad to answer any questions you have by email, and we can be usually quite responsive that way. 

Unfortunately, we are not available to chat on the phone on the weekends, however, we have some availability during the week.

Please note we have put together the Frequently Asked Questions page where you will find quick answers to the most common questions we’ve received ever since we started back in June 2021. 

Wondering what is included in each package?

Please refer to our “Picnic Packages” page, click on your preferred package, and scroll down to find exactly what is included in the package along with pricing information. 

CLICK HERE TO SEE PACKAGES

Here’s how payment works:

In order to reserve and secure your preferred date in our calendar, we require the client to submit at least 50% non-refundable deposit. The remaining 50% is due 7-days prior to your event.

If the initial deposit is not submitted to secure your date, somebody else will be able to book us for your same event date and time. So make sure to lock-in your date with us as soon as possible!

If you wish to submit full payment immediately, you will be able to do so when you receive your invoice via email.

We require a 50% non-refundable deposit at the time of booking to secure your event date + time with us.

If no initial deposit is submitted to secure your date with us, your reservation will be canceled as we want to give everyone a chance to book with us.

Cancellations made at least 5-DAYS prior to your event will receive a 50% refund. DreamyPicnic VA LLC is NOT responsible for refunding the full amount. If your cancellation is made less than 5-DAYS before your event, NO refund will be processed.

By booking with us, you automatically agree to our terms and conditions.

If you do not agree with our terms and conditions, please do not book with us.

DreamyPicnic Team will show up at YOUR preferred location 1 to 2 hours PRIOR to your event start time to set everything up. (We require at least 2 hours to set up).

We then will text you a pin of the exact location (if outdoors) so you can easily find your picnic! We ask that our clients do not arrive on site more than 10 minutes earlier as you may find our team still setting up which will ruin the element of surprise. (We can stay, greet you and take some pics of you and guests UPON request only).

We will return back on site when your event is over to clean up. You do not have to wait for our team’s arrival- feel free to head onto your next adventure for the day!

Basically, all you have to do is dress up, show up and celebrate! We’ll handle the rest.

Your booked timeframe begins AND ends at the scheduled time that you selected at booking, regardless of the party’s arrival time. 

Our team members will arrive on site right after your reservation time has ended ready to clean up and pack up!

Little ones under 3 can enjoy the experience for free! 

Anyone who will NOT need a table set-up can also enjoy the experience for free!

Please make sure to let us know about your 3 year old while filling out the booking form.

At this moment we are not able to customize our picnic setups to match any color. As we keep growing, we look forward to be able to incorporating any color possible into your picnic style event!

Colors we currently work with:

Green, pastel pink, white, neutrals, lavender, light blue, orange/peach, yellow, & terracotta.

Our picnic tables can accommodate up to 30 total guests!

LOCATIONS

Please keep in mind that each winery has different rules/requirements (some are 21+ only and don’t allow infants/pets, some don’t allow outside food/drinks, etc.)

We ask that you visit your preferred winery’s website or get in touch with them to make sure they allow outside food/pets/infants/balloon. 

If any of the winery’s rules and requirements are broken, the manager/staff will ask you to leave the property.

Don’t know where to picnic? We’ve got your back!

Some of our clients picnic in their own backyards or at home (their living room/deck/front porch). 

And some picnic at local parks / wineries here in Northern Virginia! 

Here’s a list of the beautiful parks our clients love to picnic at the most:

  • Algonkian Park in Sterling, VA
  • Lake Fairfax Park in Reston, VA
  • Ida Lee Park in Leesburg, VA
  • Morven Park in Leesburg, VA
  • Oatlands Historic Gardens in Leesburg | $10.00 Entrance Fee per person is required.
  • Gravelly Point Park in Arlington (where you can see the planes take off!) | $20.00 Travel Fee is required.
  • Old Town Alexandria’s Waterfront | $20.00 Travel Fee is required.
  • Jones Point Park, Alexandria VA | $20.00 Travel fee is required.

We have been to the following wineries: 

  • Delaplane Cellars, Delaplane VA
  • Fleetwood Winery, Leesburg VA
  • Slater Run Vineyards, Upperville VA
  • Walsh Family Wine, Purcellville VA
  • Cana Vineyards, Middleburg VA

Please keep in mind that each winery has different rules/requirements (some are 21+ only and don’t allow infants/pets, some don’t allow outside food/drinks, etc.)

If you wish to have a luxury picnic at a winery that is not mentioned in the list above, we ask that you (the client) get in touch with them and make sure that they allow this type of event and if you will be having balloons or outside food, we ask that you consult with the winery beforehand to see if these are allowed!

Please keep in mind that our team requires at least 2 hours for set-up and 1 hour for breakdown. (This may have to be mentioned to your preferred winery so they are aware of the time that we need to set up/breakdown).

Yes, we do!

If your preferred location is further than 20 miles from ZIP code 20171, a travel fee of $1.00 per extra mile that our team travels will incur.

More questions? Email us at dreamypicnicva@gmail.com

PARTY RENTALS

Absolutely! Please refer to our “Party Rentals” page to check out which items can be rented out! – Please note that we require a 50% initial deposit to reserve your rental piece with us. The remaining 50% is due 1 week prior to your event.

We do require a minimum of $150.00 for all rental bookings.

See below for our most popular rental items:

  • 6ft handmade low-lying picnic table – $100.00 – sits up to 8 adults – rental time is 3 hours (additional rental time can be added-on to your invoice)
  • Colored cushions – $5.00 each 
  • The Daydream Backdrop – height varies from 5ft to 7ft – florals are not included – $350.00 – 3 hour rental

TERMS AND CONDITIONS

DreamyPicnic LLC will NOT be liable relating to injuries or illnesses that may occur during bookings. When you book with DreamyPicnic, you understand and agree that you should carry your own health insurance and that you are participating in this activity entirely at your own risk. 

If you do NOT agree with our Terms & Conditions, please do NOT book with us.